MITaly Constitution


Article I: PURPOSE.

The purpose of the Italian Students Association at MIT (MITALY) is to spread, promote and advance the Italian culture at MIT and in the Boston area, create a network for Italian students at MIT and serve as a link between MIT and Italian Companies, Universities and Associations.

Article II: MEMBERSHIP.

  1. Any member of the MIT community is eligible to become a member of this organization.
  2. The membership of this organization will at all times contain at least five MIT students and be more than a half MIT students.
  3. The organization will always comply with MIT's Non-Discrimination Statement.
  4. If this organization charges any monetary dues, there will be exceptions made for students that cannot afford these dues.

Article III: OFFICERS.

  1. This organization will at least have two officers: The President and the Treasurer.
  2. The President shall be the official representative of the group to any other organization and to MIT.
  3. The President will preside over all meetings.
  4. The President is responsible for determining when meetings are and publicizing this to the group.
  5. The Treasurer shall be responsible for the finances of the group.
  6. The Treasurer is required to sign all checks/vouchers of the group.
  7. All officers of this organization must be distinct persons (and MIT students if this organization is requesting money from the Undergraduate Association).

Article IV: ELECTIONS.

  1. Elections of officers shall occur every April.
  2. Any member of this organization is eligible to run for office.
  3. Quorum for elections is two thirds of the group.
  4. Any member is elected if he or she wins a majority of voting members.
  5. If more than two people are running and no one wins a majority, then the person with the fewest votes is dropped from the ballot and votes are recast.
  6. The term of office runs from April to April.

Article V: MEETINGS.

  1. Meetings shall be held at least every four months.
  2. Meetings shall be presided over by the President, unless he or she is absent, and in that case the Treasurer shall preside.
  3. All decisions shall be made by a majority vote of all members present.
  4. Quorum for the meeting shall be one quarter of the members of this organization.

Article VI: CANDIDATURES.

The number of officers is not limited and anyone can become a regular officer, without formal elections and we encourage members to request to be one.

There are no formal responsibilities involved and as an officer one has the opportunity to be involved in a student group organization and to be an active member of graduate life at MIT. Just write an email to mitalylist (at)mit.edu if you are interested. (Remember it is fun and it doesn't require a lot of time effort)

Formal elections will be held for the following positions:

  • SECRETARY
    • Main duties:
    • manage the mailing list (add/remove members,send welcome email,...),
    • attend meetings,
    • participate to decisions concerning MITaly.
    • Eligibility:
    • MIT student
    • Current MITaly officer or member that has been actively involved with the club activities for at least one semester.
  • TREASURER
    • Main duties:
    • responsible for the finances of the club,
    • sign checks/voucher of the group,
    • attend meetings,
    • participate to decisions concerning MITaly.
    • Eligibility:
    • MIT student,
    • Current MITaly officer or member that has been actively involved with the club activities for at least one semester.
  • PRESIDENT
    • Main duties:
    • represents MITaly to any other organization and to MIT,
    • preside meetings,
    • responsible for determining when club meetings,
    • responsible for publicizing meetings and events to the group members,
    • responsible for MITaly website,
    • participate to decisions concerning MITaly.
    • Eligibility:
    • MIT student,
    • Current MITaly officer or member that has been actively involved with the club activities for at least one semester.

Whoever is interested should write to mitalyboard(at)mit.edu adding a short paragraph in which he/she presents him/herself and says which position he/she would like to run for and how he/she would contribute to the club in case of election.

Candidatures are usually collected in the last week of April (from April 23 to April 27 at 12:00 PM) and then an email will be send to the mailing list with the statements of all candidates and the instructions to vote.

Article VII: AMENDMENTS.

  1. Amendments shall be presented by any member of this organization.
  2. Amendments shall be passed by a two thirds voted of the members present.
  3. Quorum for amending this Constitution shall be one third of all members of this organization.

Article VIII: ASA GOVERNACE CLAUSE.

The Italian Students Association at MIT (MITALY) agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This Constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Board to insure that they are in accordance with the aforementioned rules and regulations.

This page has been approved by the MITaly board. January 2009.